The Motor Fuel Supplier/Permissive Supplier return is used to report motor fuel sales at the terminal where you are a position holder. A Supplier is someone that is: (A) Subject to the general taxing jurisdiction of this state; (B) Registered under Section 4101 of the Internal Revenue Code for transactions in motor fuel in the bulk transfer/terminal distribution system; and (C) One of the following: (i) A position holder in motor fuel in a terminal or refinery in this state and may concurrently be a position holder in motor fuel in another state; or(ii) A person who receives motor fuel in this state pursuant to a two-party exchange.
Motor Fuel Licensee Information
Return Spreadsheet - A spreadsheet which creates motor fuel return files which you can upload to the
MyTaxes website. Updated 01/17/2019.
Electronic File Layout - Instructions and specifications you'll need to produce motor fuel return files which you can upload to the
MyTaxes website. Updated 01/20/2016.
Creating the File - A Power Point presentation which shows an overview of how to use the spreadsheet to create return files.
Submitting the File - A Power Point presentation which gives step-by-step instructions about how to file motor fuel returns on the
MyTaxes website. Updated 08/17/2010.
Point of imposition of motor fuels tax - West Virginia suppliers of motor fuel are required to collect and remit Motor Fuel Excise Tax on the removal of motor fuel from the bulk transfer terminal system. The tax must be collected from the person removing the motor fuel from the facility. If the motor fuel is to be exported to another state or nation, it is not subject to West Virginia’s Motor Fuel Excise Tax if the supplier collects and remits to the destination state or nation the appropriate amount of tax due on the motor fuel that is to be transported to that state or nation.
If the person removing the motor fuel represents at the time of removal that the motor fuel will be exported to another state, the supplier may collect the destination state’s motor fuel tax. If a destination state does not impose motor fuel tax on the said fuel, then the supplier is required to collect the West Virginia Motor Fuel Excise Tax on the removal of said fuel. Then when that person exports the motor fuel outside of West Virginia, the person may file a West Virginia Motor Fuel Exporter Return and seek a refund of the West Virginia tax previously paid on the amount of motor fuel exported to some other state.
Point of imposition of motor fuels tax on alternative fuels - If not taxed at the point of imposition described above, then at the time alternative fuel is sold for use in a highway vehicle.
Exemptions from tax:
For information regarding the Motor Fuel Excise Tax, please see the West Virginia Code
Motor Fuel Excise Tax License Application
Motor Fuel Excise Tax Surety Bond
Motor Fuel Excise Tax Cash Bond
Motor Fuel Supplier/Permissive Supplier Report Effective 01/01/2019 through 12/31/2019
Prior year forms...
Schedule 1 Supplier/Permissive Supplier Schedule of Tax Paid Receipts
Schedule 2 Supplier/Permissive Supplier Schedule of Tax Unpaid Receipts
Schedule 5A Supplier/Permissive Supplier Schedule of Disbursements Tax Collected Sales to Unlicensed Distributors
Schedule 5D Supplier/Permissive Supplier Schedule of Disbursements Tax Collected Sales to Licensed Distributors and Licensed Importers
Schedule 5E Supplier/Permissive Supplier Schedule of Disbursements Tax Collected Sales to Licensed Suppliers
Schedule 5G Schedule of Disbursements: Exempt Motor Fuel Sold for Taxable Purposes to Licensed Distributors and Licensed Importers
Schedule 5H Schedule of Disbursements: Exempt Motor Fuel Sold for Taxable Purposes to Unlicensed Distributors and Licensed Suppliers
Schedule 7A Schedule of Disbursements: Exported Sales Destination State Tax Collected
Schedule 7B Exported Sales West Virginia Tax Collected
Schedule 7C Supplier/Permissive Supplier Schedule of Disbursements *New for 2015*